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Accommodation/Hotel Reservation

Dubai has a wide range of hotels and places to stay ranging from the Dubai Youth Hostel to the self-rated 7 star Burj Al Arab (see the list of Dubai budget hotels for less expensive options), and in 2010, the Armani Hotel in the Burj Khalifa tower.

Most hotels in Dubai and UAE quote a price per room (not per person) per night and often include breakfast.

There is an additional 10% service charge and another 10% Dubai Municipality tax added to Dubai hotel bills.

Check in time is around 2pm and checkout at noon but late checkouts are normally available.

Prices range from 100-150 dhs per night for bargain basement hotels (not easy to find many this cheap) to several thousand dhs for the most luxurious rooms.

For overseas travellers, the best deals are usually found by booking a flight to Dubai with an accommodation package included.

Most 4 and 5 star hotels (and some of the 3 star hotels) can arrange a Dubai tourist visa for their guests (for a fee). They will also do airport pick-ups and drop-offs.

For Information for booking accommodation for the conference, visit Registration Page

Accompanying Persons

Accompanying persons are invited to attend the social functions.
We have also tailored a Dubai Panoramic City Tour and a Dubai Heritage & Cultural Tour scheduled as below.

Friday 17th February, 09:00 – 17:00 – Dubai Panoramic City Tour
Saturday 18th February, 09:00 – 14:00 – Dubai Heritage & Cultural Tour

Buses will depart from the Official Hotel. Registered accompanying person are kindly requested to assemble at 8:45AM by the Convention Center entrance.
For detailed description of the Tours program please visit http://iapco2017.com/spouse-program/

Air Travel

Dubai International Airport (or just Dubai Airport, DXB) is in the Garhood / Garhoud area of Dubai. A second international airport called Dubai World Central Airport is already operational and used by a few international airlines.

Dubai International Airport was voted Best in the Middle East and Africa for 2005 by Business Traveller Magazine Germany.

Ambassadors' Meeting

Thursday, 16 February 2017 – 16h30-17h30

Meeting Room : The Loft 1

Hyatt Regency Dubai Creek Heights

Annual Meeting and General Assembly

Friday, 17 February – Sunday, 19 February 2017

Meeting Room : Aryaam Ballroom

Hyatt Regency Dubai Creek Heights

Please visit program page for more details. http://iapco2017.com/tentative-schedule/

Alcohol

Alcohol is freely available in hotels, clubs, restaurants and bars. However, many restaurants outside hotels are not permitted to serve alcoholic beverages.

Banks

Many international banks are represented by branches in Dubai. Bank hours vary but in general are 0800 – 1400, Sunday to Thursday and 0800 – 1200, Saturday.

Bargaining

Bargaining is expected in the souq and is quite usual elsewhere. Vendors will usually drop the price and often quite substantially, particularly for a cash sale.

Business Hours

Business: 0800-1300 and 1600-1930, Sunday to Thursday.
Most of the multinational companies work from 0900-1800 with a one hour lunch break.
Government offices: 0730-1430, Sunday to Thursday.
Exchange houses: 1000-2200.
Shopping malls: 1000-2200, Sunday to Wednesday and 1000-0000, Thursday and Friday.

Cancellation Policy

Cancellations of registration will only be accepted in writing sent to the PCO by email or fax. The notification must include all relevant information regarding the bank account to which a possible refund may be remitted. In case of cancellation before 15th January 2017 registration fees will be refunded minus a handling fee of 15%. After this date there will be no refund.

Car Rental

Rental cars can be booked online prior to arrival in the country, and can be picked up from the airport location of the rent-a-car company. This can save you the hassle of finding a taxi to and from your hotel and also makes it convenient to drop off your car and head straight into the airport when you are finished with your business. As in any country, make sure that you have all your documents and that the car has been checked thoroughly before you drive off with it.

Climate

The UAE has a sub-tropical, arid climate. May to September is summer, when temperatures range between 40C and 48C. However, during the winter months, between November and March, temperatures range from 10C to 30C. Rainfall is predominantly in winter and amounts to some 13cm annually.

Clothing

Summer clothing may be worn for most of the year but the temperature can drop during the winter. At the pool or on the private beaches, swimwear is quite acceptable, but when in the city and public areas, care should be taken not to give offence by wearing clothing that may be considered revealing.

Credit Cards

American Express, Diners Club, Visa, MasterCard, etc. are generally accepted in the main hotels and shops

Congress Organizer

Professional Congress Organizer (PCO)

Please do not hesitate to contact the PCO if you require any additional information or assistance.

mme_contact_small
Meeting Minds – Experts
Dubai Media City
Shatha Tower – Office 3113
P.O.Box 502464
T: +9714 4270492
F: +9714 4270493
secretariat@iapco2017.com
www.meetingmindsdubai.com

Congress Venue

Hyatt Regency Dubai Creek Heights, a five star hotel in Dubai, spans over 34 floors, featuring 461 generously sized guestrooms, including 74 luxurious suites. Just 7 kilometres away from Dubai International Airport, this new Dubai hotel has beautiful views of the Dubai creek and city skyline.  The hotel works to blend the needs of both a business stay and a relaxing getaway. Hyatt Regency Dubai Creek Heights offers 3,200 square metres of meeting facilities, including 2 spectacular ballrooms and 13 meeting suites for breakouts or smaller meetings, 6 food and beverage outlets and extensive spa facilities.

Hotel Address
Hyatt Regency Dubai Creek Heights
P.O. Box 5668
Dubai, United Arab Emirates
Tel: +971 4 553 1234, Fax: +971 4 553 1235

Geographical Coordinates
Latitude: 25.233984
Longitude: 55.323879

Get directions

Currency

The monetary unit is the Dirham (AED), which is divided into 100 fils.
It is fixed to the US dollar at a current rate of US$1 = Dhs3.675

Dress Code

Compared to other Arab cities, this city has a calm and relaxed dress code. In summer, lightweight clothing is always advisable. Even though this city is famous as a summer destination, it is necessary to carry warm clothes in winter as temperatures are quite low in the evenings. Improper dressing should be avoided in public areas but swimsuits or short clothes are allowed on the beaches.

Meeting sessions: Business casual
Social events: Business casual. Please carry a top or jacket.
Desert Experience: Dress comfortable, we recommend flat, closed outdoors or sport shoes and a warm top or jacket for the evening.

Driving

Cars are driven on the right hand side of the road. Seat belts must be worn in the front and it is recommended that passengers buckle up in the back as well. Speed limits vary from around 70 kmph in built up areas to 120 kmph on the highways. There are plenty of speed cameras and zero tolerance for drinking and driving.

Driving License

Visitors on a visit visa can obtain a temporary driving license provided they have a valid license from a recognized country: Australia, Austria, Belgium, Canada, Cyprus, Czech Republic, Denmark, Finland, France, Germany, Greece, Holland, Iceland, Ireland, Italy, Japan, Luxemburg, New Zealand, Norway, Poland, Portugal, Singapore, Slovakia, South Africa, South Korea, Spain, Sweden, Switzerland, Turkey, UK and USA.

Language

The official language of the Congress is English. No simultaneous interpretation will be offered. The official language in Dubai is Arabic but English is widely spoken and understood throughout the country.

Letter of Invitation

Delegates requiring a formal letter of invitation to enable them to make their arrangements to participate in the congress may request a letter via the PCO. Please note that this letter cannot be regarded as a commitment regarding scheduling or financial support from the organizers. All expenses incurred in relation to the congress are the sole responsibility of the delegates.

Liability

IAPCO reserves the right to cancel the IAPCO 2017 Meeting without notice or compensation in the event of any delay, default, failure or cancellation of implementation of any deliverable to or for the IAPCO 2017 Meeting which has been caused, directly or indirectly, by any incident of “force majeure”. For the purposes hereof, the term “force majeure” shall mean any incident, circumstance or cause which renders delivery of the IAPCO 2017 Meeting substantially or totally impossible or impracticable and which is beyond the control of IAPCO. The term shall include but not be limited to the following:

• Fire, flood, or adverse weather conditions;
• Unavoidable breakdown or destruction of facilities or equipment;
• Failure of carriers, delays in performance or delivery by sub-contractors or any other breach by a third party of a material obligation towards IAPCO;
• Promulgation/amendment/rescission of any relevant legislation or regulation by local or national government;
• Any occurrence of any nature which renders it reasonably necessary for IAPCO to cancel the IAPCO 2017 Meeting.

In such circumstances, IAPCO and the IAPCO 2017 Meeting Organisers are hereby indemnified and shall not be liable to any delegate, supplier or other service provider for any loss or damage save that IAPCO shall only be liable to reimburse the relevant party such amounts as may actually have been received by IAPCO, but after deduction of any costs that have been reasonably incurred by it up to the point of cancellation in preparing the Meeting. This limited liability does not extend to any payments that may have been made directly or indirectly (on behalf of delegates/attendees/service providers, etc.) to third parties such as hotels or airlines.

IAPCO and the IAPCO 2017 Meeting Organisers shall not be responsible for any theft, breakage, destruction or damages of any kind whatsoever and howsoever caused to personal and/or business items of delegates, companions, children, or other attendees.

All delegates are to make themselves fully aware of the visa requirements in respect of travel to Dubai; in the event that an individual is unable to participate in the Meeting due to not meeting these requirements in any way, IAPCO and the IAPCO 2017 Meeting Organisers will not accept responsibility in any respect.

Local time

Gulf Standard Time: + 4 hours GMT

Medical

Medical services in Dubai are of international standards.

Photography

Normal tourist photography is acceptable but like anywhere in the world, it is courteous to ask permission before photographing people, especially local women.

Public Holidays

Islamic holidays are based on the Hijri calendar which is controlled by the sighting of the moon. As a result the dates of holidays are often confirmed less than 24 hours in advance. Some of these are Eid Al Fitr (three days), Eid Al Adha (four days), Al Hejra (one day), Mawlid Al Nabi (one day) and Al Isra Wal Miraj (one day).

Fixed dates on the calendar are New Year’s Day (Jan 1) and UAE National Day (Dec 2).

Registration

Delegates staying at the HQ hotel will receive their welcome packs and delegate badges in their hotel rooms.
If you are not staying at the HQ hotel, you can collect your welcome pack and delegate badge from the welcome desk or from the registration desk.

Welcome Desk
Will be located at the hotel lobby adjascent to the hotel reception desk.
Timings: Thursday 16th February (16h00-17h30)

Registration Desk
Will be located at the foyer area of the Aryaam Ball Room.
Timings Friday 17th February (08h00-17h00)

Registered attendees must wear their badge at all times while in the meeting and social events.

Safety

Dubai is considered a very safe city and crime rate is very low. Even though crime rate is near to zero, city police still maintain tight control over security and safety issues. Therefore, it has become one of the lowest crime rate cities in the world.

Secretariat

IAPCO 2017 AM&GA Secretariat
c//o Meeting Minds – Experts
Tel: +971 4 427 0492
Email: secretariat@iapco2017.com
Website: www.iapco2017.com

Social Events

For more details on the social program please visit http://iapco2017.com/social-program/
Kindly ensure that you are wearing your badge to access the social events.
Thursday, 16 February 19h00 – 21h30 Reconnect Cocktail Reception The Palace Downtown
Friday, 17 February 19h00 – 22h30 Formal Dinner Layali, Jumeirah Al
Qasr
Saturday, 18 February 16h30 – 21h30 Desert Experience and
Bedouin Night
Deset Camp,
Outdoor

Smoking Policy

Smoking is not allowed in government facilities, offices, malls and shops. Smoking outside designated areas is subject to fine.

Taxis

All taxis are metered. Taxis can be ordered or flagged down outside the hotels and in town. It is good to know a landmark close to your destination in order to direct the driver.

Tipping

Tipping practices are similar to most other parts of the world. Most restaurants include a 10% service charge, but tipping in general is at the customer’s discretion.

Transportation

To travel around the city, there are four major means of transportation available; taxi, bus, tour, and rental cars or private cars. There is a good network of roads in the city and hardly any major traffic jams issues even in peak time. Modern bus transportation is available at all major places 24 hours. Another more economical option is to explore the city will be by taxi or car rental, which are conveniently located all around the city.

Transportation to social functions will be from the hotel convention centre entrance.

Tourist Information

Dubai is a city in the United Arab Emirates known for luxury shopping, ultramodern architecture and a lively nightlife scene. Burj Khalifa, an 830m-tall tower, dominates the skyscraper-filled skyline. At its foot lies Dubai Fountain, with jets and lights choreographed to music. On man-made islands just offshore is Atlantis, the Palm, a resort with water and marine-animal parks.

Visa Requirements

GCC Nationals

Visa requirements for entering Dubai vary greatly between different nationalities and it is always advised to check regulations before traveling. National citizens of GCC countries (Gulf Cooperation Council: Bahrain, Kuwait, Oman, Qatar and Saudi Arabia) do not require a visa to visit the UAE. Visas will also be issued to escorts/domestic helpers of GCC nationals for a renewable duration of 60 days. Original passport of the sponsored person and a valid residency visa is required for entry into the UAE.

GCC Residents who are not GCC nationals but hold high professional status such as company managers, doctors, engineers or employees working in the public sector and their families are eligible for a non-renewable 30-day visa upon arrival at all UAE airports or other points of entry. Original passport of the sponsored person, valid residency visa and proof of employment in the country of residence is required for visa.

For all other nationalities, a visa must be applied for before the visitor enters the country either through their respective embassy, a local UAE sponsor or a local hotel.

Types of Visas

The Dubai Naturalization & Residency Department (DNRD) issues different types to visas.

Visit Visa

Tourists who wish to stay in UAE for more than 14 days or those coming on family or business visits can apply for Visit Visas. These are valid for either 30 days (short term visit visa) or 90 days (long term visit visa). Both visas are non-renewable. Apart from the visa fees, a deposit is to be paid by the local sponsor/relative/resident which is reimbursed after the visit visa holder has left the country.

90-Day Long-Term Visit Visa for individuals is valid for 60 days from the issue date and non-renewable. Valid for 90 days from the arrival date and non-renewable

30-Day Short-Term Visit Visa for individuals is valid for 60 days from the issue date and non-renewable. Valid for 30 days from the arrival date and non-renewable

Documents required (Individuals):

  • Clear passport copy of the sponsor
  • Clear passport copy of the sponsored person
  • A copy of the salary certificate or employment contract of the sponsor (resident) must be attached
  • Proof of family relationship (kinship)
  • Travel insurance

Documents required (Companies):

  • Clear passport copy of the sponsor
  • Copy of the establishment card
  • Travel insurance

Tourist Visa

The tourist visa is a special category under the visit visa type and entitles the holder to a 30-day stay and in non-renewable. If visa holder of the tourist visa stays for more than 30 days, that person has to pay a fine per day plus some charges for an out pass.

Sponsorship of hotels and tour operators who bring in visitors is required for tourist visa. Individual tourists from Turkey, Ukraine, Albania, Russia, St Kitts-Navis, St Lucia, Mexico, Cuba, Bermuda, Belize, Guyana, French Guiana, Martinique, Antigua and Barbuda, St Vincent, Jamaica, Palao, other non-defined American nationalities, Thailand, South Africa, Singapore, China can apply for this type of visa. Clear passport copy of the sponsor and travel insurance is required for visa

Multiple Entry Visa

Multiple-entry Visas are issued to cruise ship passengers since their schedule entitles them to enter the country more than once in a single trip. Such visas are also issued to business visitors who are frequent visitors to the UAE due to their ties with a multinational company or a reputable local company. Multiple-entry Visas are valid for six months from the date of issue and the duration of each stay is 30 days. The visa is non-renewable. The individual must enter UAE on a Visit Visa and then obtain a Multiple-entry Visa.

German citizens may apply to the UAE embassy in Germany for a one- or two-year multiple-entry visa. The maximum duration of each stay should not exceed three months per year.

US citizens may apply to the UAE embassy in United States for a one to ten-year multiple-entry visa. The maximum duration of each stay should not exceed six months per year.

Transit Visa

Transit passengers stopping at Dubai International Airport for a minimum of 8 hours are eligible for a 96 hour transit visa. A valid onward ticket is required. Passport and other travel documents should be valid for at least three months. Citizens of the following countries are not eligible for the 96-hour visa on arrival: Somalia, Afghanistan, Iraq, Niger, and Yemen.

Please note: The information contained in this website is for general information purposes only. Any reliance you place on such information is therefore strictly at your own risk. Please contact your nearest embassy for accurate, up-to-date information.

For more information please visit: Directorate of Residency and Foreigners Affairs-Dubai

Weather

In Dubai, February has fantastic weather, with sunny days and cool nights which many people spend outdoors. However please be prepared for cooler conditions at night. Carry a top or a jacket.

SubscribeProgramRegisterThe Venue

dates-title

  • 30 June 2016
    Registration opens
  • 30 June 2016
    Hotel Booking opens
  • 30 October 2016
    Preliminary program
  • 10 January 2017
    Early registration deadline
  • 15 January 2017
    Hotel Booking Deadline
  • 16-19 February 2017
    IAPCO AM and GM